25 Aug 2021

EHS software pricing: factors to consider

An important aspect of an organisation’s sustainability journey is the evaluation of its EHS software pricing. Sometimes choosing the cheapest EHS software doesn’t give the desired results and can severely jeopardise your safety programme. On the other hand, opting for extremely expensive EHS software might leave you with a solution that isn’t tailored for your specific needs.

Following the Covid-19 pandemic, it has become critical for organisations to place a greater emphasis on employee health and safety. Nonetheless, in a precarious corporate environment where safety expenditures are being cut, how do we settle on EHS software pricing?

EHS software pricing is determined by several factors: size, preferences, and unique requirements, for instance. But none are as important as the actual cost, so it’s important to reiterate that choosing the cheapest option doesn’t necessarily give you the intended results and could risk your safety progress.

Here are important factors to consider when considering EHS software pricing:

Your EHS team

The size of an EHS team matters. The number of users is important to consider, as most EHS software is based on a per-user license. The user-license plans allow you to optimise licensing costs based on your budget and the size of your company, while also providing you with a comprehensive picture of usage data.

Some plans allow you to upgrade or downgrade at any moment, allowing you to scale up or down as needed.

Prioritise your operational demands

While an integrated safety management suite not only offers combined features at a lower cost, it also fosters knowledge-sharing between multiple systems to provide you with precise analytics that helps you improve your workplace’s entire safety programme. It’s therefore important to choose software that will give you the flexibility to define your priorities.

Incident management, permit to work management, and safety auditing management are examples of stand-alone safety systems that can be costly to install and maintain.

Hosting plan

Are you going to opt for cloud or on-premise deployment? Ask for the pros and cons of both options to make the right one for your organisation.

Choosing between cloud or on-premise deployment is crucial to ensuring that all of your valuable EHS data is accessible, collaborative, and secure across your organisation. Cloud-based EHS software is appropriate for small to mid-sized enterprises who want to save money upfront, have easy access, and have some customisation choices.

Seek flexibility

While you need to consider budgets and EHS software pricing, it is also imperative to choose a solution that will grow with your business.

Third-party applications and functionality, such as on-premise hosting and Single Sign-On (SSO), can also be integrated. While custom systems involve extensive development work, which increases the cost, off-the-shelf solutions provide a cost-effective way for a growing business to implement a comprehensive safety programme with a variety of features.

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